years after the date of hire or one year after employment terminates, whichever is later. Failure to comply with the Immigration Reform and Control Act of 1986 subjects employers to civil or criminal penalties including fines. In October 2004, the President signed Public Law 108-390, which authorized the use of electronic signatures and storage for I-9s. DHS published the electronic
I-9 rule in the Federal Register in June 2006.

E-Verify is a voluntary, online service from the U.S. Department of Homeland Security that verifies a new hire’s work eligibility against SSA and DHS databases and returns the result in seconds. E-Verify also helps minimize or eliminate liability for employers. The system can only be used to verify new hires. It cannot be used to verify existing employees or for pre-screening purposes. The I-9 must be completed before submitting an E-Verify query.

Many states have proposed or passed laws making E-Verify mandatory for employers. The TALX I-9 service allows E-Verify to be controlled at the state and hiring location level so you can easily comply with state laws or specific contract requirements.

DHS has authorized TALX to be an E-Verify Designated Agent. Being a Designated Agent allows us to enroll employers in the E-Verify program. So, with the TALX I-9 service you can complete your I-9s online using electronic signatures, eligible employees will be immediately submitted to E-Verify, and the results returned in seconds. This ‘green’ service replaces a manual, paper-based process and ensures every eligible new hire is submitted to E-Verify. In addition, the service automatically tracks work expiration dates for employees on temporary work visas and notifies you in advance so you can update the employee’s I-9. And, with The Work Number® employment verification service from TALX, the I-9 service automatically measures your I-9 compliance, identifies missing I-9s, and purges old I-9s for terminated employees once the I-9s satisfy federal retention requirements.

• Compliance
  The service allows employers to satisfy federal immigration laws, including the executive order signed by the President June 6, 2008 requiring federal contractors to use E-Verify, and state laws mandating the use of E-Verify. In addition, by subscribing to The Work Number, our employment verification service, you can track compliance down to the hiring location level. The service can also identify missing I-9s and expiring work authorization documents with notifications to responsible individuals due to the information provided by The Work Number.
  
  
• Reduce or Eliminate Liability
  The service can automatically purge old I-9s for terminated employees once federal retention requirements are satisfied. Reverification notices help prevent work authorizations from expiring. E-Verify will also help reduce or eliminate liability.
  
  
• Remove the Hassle
  Replace your manual, paper-based process with a ‘green’ I-9 service that complies with the electronic I-9 rules published in the Federal Register.
  
  
• Security
  TALX uses the strictest of security measures including encryption to protect your employees. We maintain a SAS 70 Type II certification.
  
  
• Access to Information
  TALX provides compliance reports and usage reports. Compliance reports are used to monitor compliance with I-9 regulations while usage reports are used to monitor Web application activity.
  
  
• Standardization
  Utilize a consistent process across your entire organization.

With TALX, you will be better equipped to maintain compliance and limit liability. Plus, you will reduce costs within your organization by going ‘green’ to eliminate the storage and maintenance of paper forms, reallocation of the staff currently managing this paper-intensive process, avoiding development and maintenance costs of an in-house system, and minimizing the risk of civil or criminal penalties and fines.