With this service your W-2s remain available to employees for up to four years, which matches the IRS’ data retention requirements. W-2s are available online or via the telephone at any time. Employees may also download their W-2 as a PDF over a secure session.

Employees who received a printed W-2 can use the Web or telephone to request a reprint of their W-2 directly from TALX – the employer never needs to be involved. Employers maintain visibility into all W-2 reprint activity via detailed reports available online in a secure, PIN-protected Web site called webManager. The W-2 data file you provide to TALX is used for all W-2 services.

Employees can request a W-2 reprint via W-2 eXpress at any time, 24-hours a day, including weekends. A W-2 reprint includes an original reissued W-2, any W-2cs issued, and the form instructions. Whether they access W-2 eXpress via Web or telephone, employees are immediately prompted to identify their employer and log in using their SSN (or employee ID) and a PIN. After choosing the tax year, telephone users can have their W-2 either sent by mail or faxed to a number of their choice. Online users can, in addition to mail and fax, view and print their W-2 immediately. If mail is selected, the employee can choose to have the W-2 sent to an address different from the address on the W-2.